1. In general, use of the meeting rooms will be limited to civic groups, service clubs, other not-for-profit groups or educational programs sponsored by responsible local citizens or organizations.
2. A responsible adult (18 years of age or older) must be present at all activities held in the meeting room.
3. The following list, while not all-inclusive, gives examples of activites which may not be booked:
   1. Activities which may interfere with the normal operation of the library
   2. Personal or family parties
   3. Activities from which the scheduling party will derive commercial gain (unless specifically approved at time of scheduling)

1. Reservations may be made by telephone or at the adult circulation desk at Bloomfield or at the Eastern Branch Desk; the group or their designated representative needs to complete a registration form at least one week prior to the meeting. This person will be the library contact person should a change of scheduling be necessary.
2. Reservations may be made in July or thereafter for the months of September-December, and in November for the months of January-May, and in April for the months of June-August.
3. Reservations are taken on a first-come, first-booked basis; however, library programs will always take precedence over all other scheduling.
4. The community room may be reserved between 9:00 AM and 10:00 PM. If necessary, a key will be issued to provide access.

If the group needs access before normal library hours for set-up purposes, a key may be picked up at the main circulation desk the day before. If a group will be in the building after library hours, the person who has signed the registration form will be issued a key and will be responsible for locking the community room and the outside door. At Bloomfield, the key is to then be returned to the library by placing it in the envelope provided and dropping it in the video return slot next to the main door. At Eastern, the envelope with the key may be put in the book return box.

Light refreshments may be served. Please keep in mind that certain beverages (grape juice, cherry Kool-Aid, etc.) are far more likely to stain if spilled. At Bloomfield, there is a refrigerator and microwave available in the community room as well as a coffee pot. At Eastern, there is a small refrigerator and 2 burner stove units (no microwave). Everything else must be provided.

ALCOHOLIC BEVERAGES AND SMOKING ARE NOT ALLOWED.

It is the group’s responsibility to arrange the space the way they want it and they may leave it as they used it. Rearranging will be the responsibility of the next group. However it is necessary that the group straighten and clean up any undue mess so that the room is ready for the next group. Each group assumes full authority for any damages or cleaning charges which occur as a result of the group’s use. Consistent or recurring abuse wil be cause for denial of access to the meeting room. Carpet sweeper is available in the storage area.

At Bloomfield there are 50 chairs, 4 six-foot tables and 16 individual tables which the group may arrante to suit its needs. The library also has a VCR, piano projection screen and podium available. If your group is in need of using one of these items, please indicate so on the reservation form. Additionally, staff is available to give tours or provide other library oriented programs for your group (given proper notice). The group is responsible for bringing any other equipment or supplies needed. At Eastern, there is a VCR, 2 six-foot tables and 15 chairs.

There will be a check-list for each group to go through prior to leaving the library; it will be located next to the door on the wall inside the community room.

Emergency numbers and a copy of the policy are also included in the same plastic holder.

All use of the community room is subject to the approval of the library administration.

The Library will not discriminate on the basis of race, religion, age, gender, national origin or disability in providing space for meetings. However, each group must have one person of legal age designated as an official contact person for liability purposes.

The library reserves the right to determine priorities in assigning community room space.

The library reserves the right to change or cancel reservations in emergency situations.

The library reserves the right to terminate the use of the facilities.

The library is not liable for injuries to people or damage to or loss of property of organizations using the community room.